Steal my daily productivity system...

Get work done faster, focus on what matters, and simplify your productivity.

Hey Project Pusher,

I hope you're feeling great today!

I wanted to share my special system, my secret sauce that helps me stay focused and get more work done.

Let me tell you a story about my busy job at Quest Trust.

They worked me hard and gave me lots of projects, but it was also the first time I had the freedom to decide what to work on first.

That's when I learned about the power of having a SYSTEM.

Now, let's talk about the system that works for me.

I use Habitica for my daily tasks; it is a productivity RPG game. 👇

In combination with this game, I use my journal to keep track of what needs to be accomplished for the day.

Habitica, Google Calendar, and a written journal are the main tools of my productivity stack.

Here is my step-by-step journal process:

Step 1: Write down all of your tasks for the day.

Before the day starts, write down everything you need to do: projects, meetings, and to-dos.

Don't worry about the order at this point.

Just do a brain dump.

Step 2: Put time appointments in the margins.

If you already know about any appointments, write them in the margins.

You don't have to slant them in the manner that I do.

I slant times because the diagonal writing stands out.

I prefer college-ruled paper which doesn’t have a lot of margin space.

Step 3: Prioritize your list with numbers.

Start from number 1, increment, and go through all of your tasks until every task has a number.

Notice how the numbers don't follow sequential order if you read the page from top to bottom.

This is because we did a brain dump and the order we wrote the tasks is not necessarily the order we will complete the work.

Task #2 will be worked on after Task #1.

Task #3 will be worked on after Task #2. etc.

Step 4: Use bullets to show what you're working on.

Use a bullet or dot in the margin for tasks you're currently working on.

This is so you can quickly see what projects you have started and what has not been addressed yet.

Step 5: Review and update your list throughout the day.

As your day progresses, keep an eye on what you have worked on and add any new tasks that come up.


  • An X when you finish a task

  • A right arrow ( → ) when you have delegated a task

  • A down arrow ( ↓ ) when you are saving a task for tomorrow

The image below shows my list expanding and the notation in the margin changing:

Step 6: Celebrate your X’s.

X’s represent your completed tasks for the day.

There's a special feeling you get when you make an X with your pen, it feels amazing!

It's important to celebrate this accomplishment, especially when you finish a big task.

Do something fun and reward yourself.

Give yourself a pat on the back! 😁

Summing it Up

Journaling your to-do list in this manner is a simple and effective way to manage your projects.

It should only take 5-10 minutes to create your list.

Here's another interesting way to create your list:

Separate your tasks into those that make money and those that don't.

Work on tasks that make money first.

Get those completed before handling your other tasks.


With any method you use, the goal is to focus on what really matters for YOUR success.

A focused life is a very fulfilling one, but you are still human.

Not everything will get done, not today at least.

So don't feel guilty if you can't finish everything.

One thing you can do is “touch” all of your projects by giving them a few minutes in your day, so you know you've started them in some way.

That’s progress!

Build from there.

Find what system works for you to better manage your tasks each day.

I would love to hear your feedback on these methods and understand what your system of productivity looks like.

Let’s chat - feel free to Reply to this email.

Thank you for reading!

Your friend,

P.S. Don't miss out on the opportunity to get my book for free!

It's packed with valuable insights on how to leverage Twitter to expand your network and advance your professional career.

I also share my top productivity secrets for time management and project management related to Twitter growth.

If you want to chat with me, just Reply to this email or click the button below to send me a DM on Twitter! 👇